Field Safety Hazard Assessments and Plans

Hazard Assessments & Safety Plans

Cal/OSHA requires employers to conduct hazard assessments of their employees work areas. The Field Safety Plan (FSP) helps you identify critical resources for your trip and potential safety hazard mitigation.

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EHSA Database

The Field Safety Program is now managed through a centralized EHSA database. Hazard Assessment Questionnaires (HAQs) and Field Safety Plans (FSP) are maintained in one location, making it easier to manage field safety requirements and documentation. EH&S will create your account when you complete a HAQ or FSP.

Resources:

Get Started

Completing a Field Research Safety - Hazard Assessment Questionnaire (HAQ), this will help determine if there are potential hazards associated with your field work that require a Field Safety Plan.

UCLA Field Research Safety - Hazard Assessment Questionnaire – Fill out form

If you have a reoccurring course trip or a research trip to the same location and for the same activity complete and have provided us a Master Safety Plan you will only need to answer the first seven questions of the HAQ.

We will inform you if a Safety Plan is required based on your Field Research Safety - Hazard Assessment Questionnaire.

Submit your completed safety plan for our review 2 weeks prior to your trip via email: Fieldresearch@ehs.ucla.edu(link sends email)

Please allow 2-3 business days for EH&S review.

FS - Safety Plan Template

FS - Trip Roster Only

If you have a reoccurring course trip or a research trip to the same location and for the same activity complete a Safety Plan and indicated for Dates of Travel - "Master Plan for Reoccurring Trip" and do not fill out roster. We will save your Master Safety Plan in our database under you Principal Investigators account and request only a roster for your future trips.

In the event that an emergency occurs at your destination travel registration allows your campus Risk Management office to know where you are there. Registering your travel also signs you up to receive alerts from UC’s security provider, Crisis24.

There are two ways that travel can be registered:

Booked through UC Travel or Connexxus	SWABIZ bookings or for reservations made outside Connexus
Travel Itinerary is automatically registered with Worldcue. Note: For bookings of two or more people on the same confirmation number, the travel arranger will need to register the travelers via Away.	Register your trip with UC Away

Once registered check your email for your “welcome email” and complete your travel profile.

Planning Resources

CDC Yellow Book - Environmental Hazards and Risk U.S. Department of State -Travel Advisories CDC - Travel Health Notices USDA Aphis - International Traveler: Plants, Plant Parts, Cut Flowers, and Seeds