Environment, Health & Safety

 All individuals who have access to or the potential of access to controlled substance are required to complete a Personnel Screening Data Sheet (PSDS). 

• PSDS (Part A) - Completed by staff and signed by PI
• PSDS (Part B) - contains personal information, PI signature not required, send directly to CSP 
• CSP controlledsubstances@ehs.ucla.edu
• If you will be using DLAM services to administer material, they are an authorized personnel under your use authorization (CSUA). Please inform us so we can provide PSDS for you to sign. 

The Principal Investigator (PI) is responsible for ensuring that all staff and students using controlled substances in conjunction with their research are listed in the PI’s CSUA and will comply with associated federal regulations, university polices, and training.

Researchers must obtain a CSUA prior to the use, purchase or transport of controlled substances at UCLA campus. PIs are responsible for informing the Controlled Substance Program (CSP) of any updates their CSUA.

PIs are automatically assigned as authorized personnel. 

Authorized Personnel (AP) is a PI or laboratory member who is authorized to possess or use controlled substances by the University. AP should be full time employees, visiting researchers or staff and undergraduate students may not be approved by the DEA.

If you will be using DLAM services to administer material, they are an authorized personnel and the following responsibilities apply. 

AP are responsible for:

• complying with federal regulations, program requirements, and University policies governing the acquisition, use, storage, and disposition of controlled substances.
• ensuring that inventory logs are maintained accurately
• ensuring that material is handled in accordance with the approved CSUA
• completing all required training
• reviewing and familiarizing themselves with the Controlled Substance Manual
• reporting any suspect loss or diversion to the Controlled Substances Program Officer. (21 CFR 1309.73)
  • How to report suspected loss

Key Coordinators are individuals listed in UCLA's space inventory. These are individual's designated by a department to issue keys and request lock changes. Although key coordinators do not have direct access to materials because of their ability authorized changes and issue keys they must be listed on the PI's CSUA and will be asked to complete a PSDS.  

If you do not want this responsibility you will need to request that your name be removed from the designated room. 

EH&S is responsible for administering and overseeing institutional implementation of the Controlled Substance Program. EH&S assigns a Controlled Substance Program Officer (CSPO) who has the primary responsibility to ensure implementation of the Controlled Substance Program (CSP).

The Responsible Official (RO) as defined by the UC Regents is the "Officer" which is the Chancellor of the campus.

The Chancellor has the responsibility for oversight of the location’s Controlled Substance Program. At UCLA the Chancellor has delegated this role through a Power of Attorney to the Controlled Substance Program Officer (CSPO).

The Certifying Official listed on DEA registrations is the Chancellor, excluding department registration which fall under the delegation to the CSPO.