The PPE Distribution Program will be closed beginning Friday, December 13, 2024 through Friday, January 3, 2025.
Last day to order this year will be December 9, 2024.
UCLA’s PPE & Lab Coat Distribution Program is a cost-sharing program that provides labs with minimum personal protective equipment (PPE).
Principal Investigators (PI) are responsible for ensuring that adequate personal protective equipment (PPE) is available to their lab workers.
The PPE & Lab Coat Distribution Program submits an annual request for funding to purchase new inventory, we receive $6,000 annually for supplies only. We will provide supplies throughout the year at a 50% cost share while supplies last.
Our Current Inventory
Please keep in mind that each product is available in limited quantities. Once an item sells out, it won’t be restocked until our next fiscal period, thanks to our upcoming grant renewal.
Current Inventory
- Employees/Grad students who will work in a lab for at least 3 months.
- Volunteers/Students who will work in the lab for at least 12 months.
- If an employee's scope of work has changed and an additional type of coat is needed.
- pregnant employees can request a temporary larger coats
Complete "Lab Coat and Eye Protection Training" available on WORKSAFE
This training requirement will fulfill your lab's PPE training requirements listed under Title 8 §3380. Personal Protective Devices.
Are you with the Department of Chemistry and Biochemistry?
- Complete STEP 1 and then go to 1224YH for pick up. If they do not have your size email us
What should you expect?
- After completing the Lab Coat and Eye Protection Training - WORKSAFE
- Check our current inventory, we have limited supplies allocated to our program annually.
- Submit:
- PPE Distribution Program Request Form
- One Form Per Person: To ensure we accurately document each request for audit purposes and streamline our order process, we kindly ask that a separate form be completed for each individual. Please note that if multiple forms are submitted with the same contact information, they may be considered duplicates and could be deleted.
- Delivery Requests: Our program does not deliver lab coats. We can mail your coat using campus mail (MDDS), please be aware that they charge a fee to the FAU you provide.
What to expect:
- Orders are pulled from our inventory storage area.
- Orders are prepared to be mailed or packaged for pick up
- We will Notify You via email that your order has been mailed or is ready to be picked up at CHS A6-060C by appointment.
- If you have not been emailed your order is not ready.
- We will not mail lab coats to personal addresses or to dorms, your lab mail code is required.
- Pick up Orders by Appointment : You can have one person pick up all the orders for your lab, orders are identified with persons name.
- Current processing time is 10-15 days minimum.
- Items are restocked after 2 weeks of notification email being sent. Once items are restock you will have submit another order.
Orders are held for 2 weeks for all pick ups. Any times not picked up will be restocked and a new order will have to be submitted,
There is an $ 35.10 restocking fee.
If you need additional time email us.
- (2) x Lab coat of each type based on work requirements
- (1) x pair of safety glasses, (excludes prescription glasses). Types of over glasses are limited to styles available
- (1) x pair of other types of PPE (e.g. chemical splash goggles)
Refer to our catalog below for pricing and product information
PPE Distribution Program Catalog
UCLA’s PPE & Lab Coat Distribution Program is a cost-sharing program that provides labs with minimum personal protective equipment (PPE). Principal Investigators Lab's pay for 50% of the cost of new lab coats.
EH&S Service Rates and Fees
The following are vendors and products we have sourced for our program:
| Product | Vendor | Contact |
| FR/CP Lab Coats | Cintas Corporation | Amanda Higgins, Educational Account Manager (714) 679-0935 higginsa2@cintas.com |
| Barrier Lab Coats CritiCore Protective Wear Reusable Barrier Lab Coats with Static Management (18-111-299) | Fisher Scientific | Bruinbuy Plus through vendor catalog |
| Traditional Lab Coats Apex Aseptic Extra-Safe Traditional Collar Lab Coats (22-770-111) | Fisher Scientific | Bruinbuy Plus through vendor catalog |
| Safety Glasses and Goggles -Various | Fisher Scientific, VWR or Grainger | Bruinbuy Plus through vendor catalog |
Replacement PPE is offered for participants when PPE is damaged or disposed of due to an incident or if the scope of a participant’s research changes such that they need additional type(s) of PPE.
To request a replacement coat submit:
When you pick up your coat please take a minute to try it on. We can try to exchange it for a better fit at that time or we can schedule you to come back once we have your size ready.
Donations- Lab coats can be donated to the central service desk (CHS A6-060C) for recirculation back into the program. These lab coats are inspected by EH&S employees and are submitted for laundering and are provided at $0 to new users as refurbished.
Service Desk Hours: 9am - 11:30am, 1:00pm - 2:00pm
Exchanges - If you have a coat that is in good condition but doesn't fit anymore you can exchange your coat refurbished one if available. If we do not have a refurbished one available and a new coat needs to be purchased we can do so for your lab with our UCLA discount. The 50% cost share is only available for new employees.
Principal Investigators (PI) are responsible for ensuring that adequate personal protective equipment (PPE) is available to their lab workers.
Other Services/Resources
Laundry services are provided by the participant's employer such as a department or Principal Investigator.
The laundry location site are managed by departments or schools.
DGSOM- Lab Coat Laundry Program Other Locations:
- Young Hall Stock Room/Loading Dock
- Engineering IV Shipping and Receiving/Loading Dock
- Center for Health Sciences (CHS) Room A2-071
- Rehabilitation Building (REHAB) Room 1-305
- OHRC/BSRB Loading Dock
- Jules Stein Eye Institute (JSEI) BH-647
- MacDonald Medical Research Labs (MRL) Loading Dock
What vendors to use?
UCLA has a campus vendor agreement that can be referenced when the school or department sets up the purchase order.
Vendor Campus Agreement Vendor- ImageFirst
Goggles and safety glasses that fit over prescription glasses are available (Size and styles are limited).
Prescription safety eyewear can be requested from your department. The department and PI determine their contribution to the cost.
1. Complete the Prescription Eye Protection Request
2. Submit to your PI or Supervisor for approval
3. Schedule an appointment with U See LA Optometry Center, remember to take your completed form with you.
